Traits of Time Wasters
Everyone is guilty of wasting time, whether you’re a writer, painter, entrepreneur, or anyone else. We know that three hours have magically passed while we have been at our work desks. How that happened is something we don’t always know. There are time wasters.
Time wasters are behaviours, obligations, and other time-wasting activities. Social media distractions or busy work are just a few examples. Everyone is prone to such time wasters, and being weak doesn’t necessarily make you a bad artist, entrepreneur, or writer. The good news is that after identifying the culprit, you may take extra care to avoid interacting in that particular time waster.
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How to avoid time wasters?
Here are the top 10-time wasters that you can experience at work and ways to prevent them from working effectively and efficiently to meet the expectations of your role:
- Social Media:
This is one of the biggest things that can waste professionals’ time in any work. Social media platforms can be accessed on any device, including your phone and computer, making it easy to get distracted no matter where you are or what you are doing at the time. Therefore, it’s crucial to resist the desire to focus on other tasks rather than scrolling through social media feeds. Use computer and phone settings to block specific applications during set times to avoid wasting time on social media.
This goes without saying, yet we all know it happens often. It seems that we do not want to do something even if we are well aware that it has to be done. In order to “do it later,” we, therefore, waste our time on random things. Realising that it could have been completed earlier becomes insignificant when it is too late, and the deadline is on our heads, making us feel guilty. Therefore, it is best to do it sooner; in doing so, you will become more efficient.
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Professionals frequently face a variety of interruptions during the period of their workday, including those email notifications, calls, text messages, and visits from other colleagues asking questions. Even though these interruptions may seem insignificant, they can cause you to lose focus and become challenging to come back to them. Consider setting a specific time throughout your workday. You may put an away message on your email, switch off your phone, and you can also hang a sign on your door in order to inform your co-workers so that they can come back later.
Many professionals believe that multitasking, or working on several things at once. It can save them time and help them achieve their goals more efficiently. Unfortunately, this isn’t always the case because task switching occurs when professionals switch between tasks rather than doing them continuously. It is a frequent form of multitasking. Therefore, instead of attempting to multitask, try to concentrate on one task at a time and see it through to completion in order to avoid wasting time.
Working in a cluttered environment can lead to higher rates of inefficiency. If you have to spend time looking for papers in your office or computer files, it can take you longer to finish your tasks than if you had developed a more effective organisational system. De-cluttering your workspace and strategically organising essential items where you can quickly get them when you need them can help you avoid wasting time due to disorganisation.
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- Saying Yes:
It is understood that you don’t want to let anyone down, but you can’t impress everyone. By saying “yes” to everyone, you end up spreading yourself too thin, which is a great disservice to yourself.
When someone asks you to lead a meeting, write a blog post, or do anything else, be honest and tell them that you don’t have the time. Then, if you have the time, you can promise to get back to them about their request.
- Working without a plan:
Professionals often have to perform several tasks in a single workday, so it’s critical to plan strategically. Without a strategy, you face the risk of wasting time working out which tasks to prioritise and when. You may overcome this difficulty by carefully planning your workflow for the next day at the end of your shifts. From here, you may create a timetable that you can follow in order to achieve your goals as quickly as possible.
- Postpone difficult tasks:
Everybody has tasks they don’t want to do or find too difficult. In conclusion, we postpone those tasks to another time and focus on those that are easier. The fact is that job has disappeared, yet, it makes no difference. You should bite and complete the bullet rather than letting it hang over your head. You may stay productive day in and day out simply by avoiding this kind of procrastination.
- Equipment problems:
Many professionals frequently perform their tasks using equipment like computers, tablets, and phones. Due to this, when equipment breaks down, it can significantly delay work and create inefficiency. It’s vital to avoid equipment problems wherever possible. You may do this by ensuring all your equipment is updated, has working software, and is serviced regularly.
- Unnecessary meetings:
Not every time requires a meeting. An email, an instant message, or a note can sometimes be used to communicate information that has been discussed in a meeting. Therefore, meetings that take place in person or online can frequently lead to a waste of time at work. By thinking logically about the goals of a proposed meeting before it happens, you can avoid unnecessary meetings. Try to identify the goals you want to achieve during the session and consider whether you might be able to accomplish those goals more efficiently by using other actions.
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